Microsoft Dynamics GP is a comprehensive accounting and business management system comprised of modules that focus on meeting specific business needs. Modules are collections of applications that work together to meet closely related accounting and business management goals. The modules are organized into a number of solution series, and then the solution series groups modules with similar purposes.
Solution Series
Microsoft Dynamics GP organizes and separates information into solution series. For example, fiscal period closings and series posting routines are areas where series options appear instead of modules.
Typically in each solution series, one module acts as the core module, which stores permanent records (such as accounts and item records). Core modules have general features to meet the needs of most companies. For advanced or other specialized features, additional modules might be needed. For example, the Payables Management module is the core Purchasing module. Additional and advanced purchasing features are included in the Purchase Order Processing module, such as entering and receiving against purchase orders.
Two modules in the System series support modules for the entire Microsoft Dynamics GP system:
- Report Writer
- System Manager
The modules in the System series do not include any accounting functions; they provide system-wide features that can be used by modules in all other series.
The Financial series includes:
- General Ledger
- Multicurrency Management
- Bank Reconciliation
These modules collect transaction information from all the other series, which is used to manage and analyze the information from various areas of the company. General Ledger is often used with FRx or Management Reporter, which are the preferred products to use for formatting financial statements by customers and partners.
The Sales series includes:
- Receivables Management
- Invoicing
- Sales Order Processing
These modules record customer accounts and customer related information including the selling of goods or services to those accounts.
The Purchasing series includes:
- Payables Management
- Purchase Order Processing
These modules track purchases and Accounts Payable.
The Inventory series includes:
- Inventory Control
- Bill of Materials
These modules manage inventory items, item pricing, and basic assembly
information. Microsoft Dynamics GP also offers a Manufacturing set of modules to address heavy assembly and production needs.
The Payroll series includes:
- Payroll
- Direct Deposit
These modules keep payroll-related employee records, pay employees, and track payroll taxes. Human Resources can also be used to track applicant and additional employee related information.
The Fixed Assets series includes the Fixed Assets Management module to track
assets and depreciation amounts.
The Project Management series includes:
- Project Accounting
- Personal Data Keeper application
The Tools series includes:
- Modifier with VBA
- Microsoft® Dexterity
- Integration Manager
- Web Services
- SQL Reporting Services
- eConnect
- Other Additional Tools
Use these tools to customize the Microsoft Dynamics GP system, enhance the capabilities of Microsoft Dynamics GP and provide information links to other applications.
In addition to the series listed here, there are many other additional products and add-on modules available with Microsoft Dynamics GP such as the Field Service modules or Manufacturing.
Integration
Microsoft Dynamics GP modules integrate automatically when they are installed and registered. In an integrated system, the boundaries between modules are erased; information entered in one module is shared with all the other modules.
Benefits of this type of integration include:
- Faster data entry
- Fewer opportunities for errors
- Powerful, in-depth reporting
- Lookup lists for accounts, customers, and other master records are universally available
- Flexible master record entry from anywhere in the system
- Ability to post transactions from one module to another
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System Manager is the back bone of the system, and does not store financial data. General Ledger acts as the central collection point for all accounting information, and provides comprehensive reporting of a business's financial activity. Other modules typically filter information to General Ledger in the form of debits and credits to accounts. For additional information about a specific module and its integration points, refer to the training that is available for that module.
